Automotive Office Assistant
Queens
Automotive Office Assistant
Full Time • Queens
Benefits:
- 401(k)
- Competitive salary
- Flexible schedule
- Free food & snacks
Key Responsibilities:
Operations & Shop Management
- Oversee daily operations of the automotive repair shop and fleet services
- Coordinate vehicle maintenance, repairs, inspections, and scheduling
- Purchase parts and supplies while managing vendor relationships
- Ensure compliance with DOT, DMV, and safety regulations
- Assist with transportation-related operations when needed
Finance & Record Keeping
- Maintain accurate financial records, invoices, and expense tracking
- Reconcile payments, billing statements, and vendor accounts
- Prepare basic financial reports and spreadsheets
- Support budgeting, cost control, and expense forecasting
- Track payroll-related documentation and operational costs
Administrative & Systems Management
- Proficient use of spreadsheets (Google Sheets / Excel)
- Manage files, records, and communications using Google Workspace
- Maintain organized digital and physical records
- Support internal reporting and documentation needs
Customer & Vendor Relations
- Handle inbound and outbound calls professionally
- Conduct cold calls for service outreach, follow-ups, and business development
- Communicate clearly with clients, vendors, and internal staff
- Represent the company professionally at all times
Required Qualifications:
- Proven experience in automotive, transportation, or mechanical environments
- Strong record-keeping and organizational skills
- Proficiency with spreadsheets (Excel / Google Sheets)
- Experience using Google Workspace (Docs, Sheets, Drive, Gmail)
- Comfortable making phone calls and cold outreach
- Experience purchasing automotive or mechanical parts
-
Valid driver’s license
- Strong attention to detail and follow-through
- Ability to multitask and prioritize in a fast-paced environment
Preferred Qualifications:
- Experience managing a repair shop or fleet operation
- Familiarity with DOT, DMV, or transportation compliance
- Basic understanding of budgeting and financial reporting
- Prior management or supervisory experience
Key Traits We’re Looking For:
- Reliable and accountable
- Professional and personable
- Detail-oriented
- Problem-solver
- Comfortable working independently
- Strong communicator
Compensation: $20.00 - $25.00 per hour
ABOUT US
Welcome to Cheese Bus Inc, where safety and reliability have been our top priorities for the past 27 years. We take pride in being a trusted provider of transportation services for students in our community. With years of experience in the industry, we have established ourselves as a trending name in school bus transportation.
At our company, we understand the importance of safe and efficient transportation for students. We adhere to stringent safety protocols and have a fleet of well-maintained buses to ensure a secure and comfortable journey for every child. Our team of dedicated and experienced drivers undergo rigorous training and possess the necessary certifications to handle all aspects of student transportation.
We believe that every child deserves a positive and enjoyable ride to and from school. Therefore, we strive to create a friendly and welcoming environment on our buses. Our drivers prioritize the well-being of students and promote respectful behavior and cooperation among passengers.
Beyond safety and reliability, we are committed to providing exceptional customer service. Our dedicated staff is available to address any concerns or inquiries promptly. We value open communication and work closely with school administration and parent groups to ensure a seamless transportation experience for students.
As a company, we embrace innovation and continuously invest in modern technology to enhance our operations. From GPS tracking systems for real-time monitoring to efficient routing software, we leverage the latest advancements to improve efficiency, punctuality, and overall service quality.
We are proud to serve our community and play a vital role in the educational journey of students. Our commitment to excellence, professionalism, and the highest standards of service has earned us the trust of schools, parents, and students alike.
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